Every department your club operates. One platform.

Know exactly what you have. Know when you need more.

• Real-time quantity tracking across all storage locations
• Barcode scanning via mobile camera, no dedicated hardware needed
• Lot tracking and expiration date management
• Par level configuration with automated low-stock alerts
• Reorder point automation, create a PO in two clicks
• Category-based organization: F&B, Bar, Housekeeping, Grounds, Pro Shop
• Inventory valuation: FIFO, average cost, or last cost
• Full audit trail, who adjusted what and when

Eight stages. One workflow. Zero paper.

• 8-stage PO lifecycle: Draft → Submitted → Approved → Sent → In Transit → Received → Invoiced → Paid
• Vendor catalog with preferred pricing and contract terms
• Multi-department PO routing with role-based approval
• GM approval required for POs above configurable thresholds
• Three-way match: PO → receiving → invoice
• Receiving workflow with quantity and condition verification
• Automatic inventory adjustment on receiving
• PO history and vendor spend reporting

Know your food cost before service, not after the month closes.

• Theoretical food cost calculation per recipe
• Real-time cost percentage against menu price
• Ingredient cost pulls live from inventory averages
• Recipe scaling for banquet production quantities
• Category and department assignment for F&B reporting
• Yield factor and prep loss accounting
• Recipe library searchable by name, category, and department
• Cost variance tracking month over month

Charge accurately. Collect efficiently. Retain confidently.

• Member database with membership type and contact records
• Charge posting by department: F&B, Bar, Pro Shop, Greens, Events
• F&B minimum tracking with automatic deficit flagging
• AR aging buckets: Current, 31-60, 61-90, 90+ days
• Dunning workflow with configurable reminder sequences
• Statement generation and PDF export
• Charge reversal and credit memo processing
• Member account history and ledger view

A real GL, not a report bolted onto a billing system.

• Full chart of accounts: Assets, Liabilities, Equity, Revenue, Expenses
• Double-entry journal entries with debit/credit balance enforcement
• Trial balance with date range selection
• P&L summary by period with prior period comparison
• 34 pre-configured accounts for private club chart of accounts
• Journal entry reversal for corrections
• Department-level revenue and expense reporting
• Audit trail on all journal entries

Work orders, equipment records, and preventive maintenance, in one place.

• Work order creation and assignment by department
• Priority levels: Low, Medium, High, Critical
• Equipment registry with maintenance history
• Preventive maintenance scheduling and tracking
• Staff assignment and completion sign-off
• Photo attachments on work orders
• Vendor service records linked to equipment
• Open work order dashboard for facilities managers

Plan the event. Know the cost. Allocate the inventory.

• Event creation with venue, date, guest count, and department assignment
• Banquet event order (BEO) structure
• Inventory pre-allocation for event production
• Menu and recipe assignment to events
• Event-specific F&B cost tracking
• Catering and private dining management
• Event calendar with conflict detection
• Post-event reconciliation and cost report

Your system does the watching. You do the managing.

• Configurable low-stock alerts by item and department
• In-app notification center with read/dismiss tracking
• SMS alerts via Twilio for critical stock situations
• Reorder point breach triggers
• PO approval pending notifications
• F&B minimum deficit warnings before billing cycle close
• Role-based alert routing: alerts go to the right person
• Alert history and audit log

Count inventory from the walk-in. No laptop required.

• Progressive Web App, install from browser, no app store
• Works on any smartphone: iOS, Android
• Barcode scanning via device camera
• Quick Count mode optimized for fast physical counts
• Offline capability, counts queue locally, sync when connected
• Delivery receiving from the loading dock
• Full dashboard access on mobile viewport
• Touch-optimized interface for gloves and wet hands